RetailWatcher — Inventory & Bookkeeping for Independent Store Owners
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Protect
Your Profits.

Inventory Intelligence for Store Owners

The only inventory app built for store owners who already have a POS. Connect your Square, Shopify, or Clover — get automatic bookkeeping, expiry alerts, and a tax-ready P&L without replacing anything you already use.

Start Free — No Card Needed → See How It Works

Free plan available  ·  Pro from $59/mo  ·  Setup in 2 minutes

48 store owners protecting their profits
5+
Vendor Support
∞
Products Tracked
$0
To Get Started
2 min
Setup Time
The Problem

Your spreadsheet is
costing you money.

Every store owner buying from multiple vendors hits these walls. RetailWatcher was built to tear them down — automatically.

📊

Spreadsheet Chaos

New tab every month. Formulas breaking. You spend more time fixing the sheet than running your store.

👻

Hidden Price Creep

Your vendor raised prices 8% last month and you didn't catch it. That's profit walking out the door — silently.

🗑️

Invisible Shrinkage

Spoiled goods, expired items, theft — without tracking you're overstating profits and missing tax deductions.

📅

Expiry Blindspot

Products expiring on the shelf unnoticed. Dead stock eating into your margins every week.

Feature Tour

See it in action.

Watch how RetailWatcher catches price creep, tracks expiry, and protects your profits — automatically.

↑ Press play · Use ← → arrows to scrub · Space to pause

Features

Everything you need.
Nothing you don't.

Built for store owners who buy from multiple vendors and need to protect their margins.

Pro Feature

Price Alert Notifications

Set your threshold (1%–10%). The moment a vendor's price shifts, RetailWatcher emails you instantly with the full breakdown.

  • Real-time dashboard alerts
  • Instant email notification
  • SMS alerts (Enterprise)
  • Customizable threshold
Recent Price Changes
Oxtail
Dreamland · Apr 14
▲ 8.4%
Palm Oil 1L
Import Foods · Apr 12
▼ 5.2%
Goat Meat
Star Ocean · Apr 9
▲ 4.1%
Pro Feature

Vendor Comparison

Compare the same product across all your vendors side-by-side. Cheapest highlighted automatically with savings calculated instantly.

  • Filter by product, vendor, or category
  • Head-to-head vendor scoreboard
  • Multi-select up to 3 vendors
  • Price trend indicators
Oxtail — Vendor Comparison
Dreamland
$12.99
CHEAPEST
Import Foods
$13.99
+$1.00
ILham
$15.00
+$2.01
All Plans

Expiry Tracker

Monitor product expiration dates — manufacturer-printed or owner-set. Get alerted before products expire so you never lose stock silently again.

  • Manufacturer or custom expiry dates
  • 7-day and 3-day advance alerts
  • Pending Loss queue for confirmation
  • Export Shelf Pull List as PDF
  • Email alerts (Pro) · SMS alerts (Enterprise)
Expiring Soon
Beef Liver · 4.5 lbs
Expires Apr 14 · Dreamland
3 DAYS
Frozen Tilapia · 8 lbs
Expires Apr 18 · Star Ocean
7 DAYS
Evaporated Milk · 12 pcs
Expires Apr 25 · Res Depot
14 DAYS
Pro Feature

Shrinkage & Loss Tracking

Log spoiled, expired, damaged, and stolen inventory. Every loss tracked is a potential tax deduction.

  • Log by reason: spoiled, expired, damaged, theft
  • Track by product, category, and month
  • Tax write-off PDF for your accountant
  • Monthly reports PDF export
Pro Feature

Invoice Vault + PDF OCR

Upload vendor PDF invoices and RetailWatcher automatically extracts products, quantities, and prices. Store all invoices securely in the cloud.

  • AI extracts data from PDF invoices
  • Preview invoices without downloading
  • Secure cloud storage forever
  • Never lose a receipt again
Enterprise Feature

Camera Invoice Scanning

At the wholesale market? Snap a photo of any paper invoice on the spot. Watcher reads it instantly and logs your products automatically.

  • Real-time camera capture on mobile
  • AI extracts products, qty & prices
  • Perfect for cash-and-carry buying
  • Works on any smartphone
Enterprise — Flagship Feature

Restock Advisor

Select which products you want to restock. RetailWatcher generates a Profit-First Shopping List — best vendor per item, suggested quantity, expected profit, and profit %. Export as PDF or email before your shopping run.

Recommended Restock PlanTotal Profit: $289 · 41.3%
Fish Powder
Best vendor: ILham · $12.00/unit
Qty: 30
$239.70
40.0%
Goat Meat
Best vendor: Dreamland · $5.00/unit
Qty: 10
$49.10
49.5%
Enterprise Feature

Multi-user + role-based access

Invite staff and managers to your RetailWatcher account with role-based access control.

  • Owner — full access
  • Manager — log + view all data
  • Staff — log purchases and losses only
  • 7-day secure invite tokens via email
All Plans

Dashboard & Reports

Real-time overview of your store's financial health — revenue, profit, losses, and margin all in one place.

  • Gross & net profit tracking
  • Month-over-month comparison
  • Monthly profit goals
  • PDF export for your accountant
Meet Watcher AI

Your personal
store advisor.

Watcher knows your store inside and out — your products, your vendors, your real numbers. Ask anything, anytime. Available on Pro and Enterprise.

✓"What was my net profit this month?"
✓"Which vendor is cheapest for oxtail?"
✓"How much did I lose to spoilage this year?"
✓"What products are expiring this week?"
✓"How do I use the Restock Advisor?"
Watcher
Watcher
Your AI Store Advisor
Dashboard
Hey! I'm Watcher 👋 I know your store inside and out. Ask me anything.
What is my net profit this month?
Your net profit for April 2026 is $268.80.

Revenue: $698.80 · Gross: $288.80 (44.8%) · Losses: $20.00 · Net: $268.80
Any products expiring soon?
3 products expiring in the next 7 days — Beef Liver (3 days), Frozen Tilapia (7 days), Oxtail batch Apr 8 (5 days). Value at risk: $114.50
🔐MFA Authentication
✉️Email Verification
🛡️Rate Limiting
🔒Data Isolated by Store
📋Cookie Consent
⚡Sentry Monitoring
🌐TLS Encrypted
Bookkeeping

Fire your bookkeeper.

RetailWatcher captures every purchase, sale, and loss automatically and hands your accountant a tax-ready P&L every month. No manual entry. No monthly bookkeeper fees.

Saves $300–500/month in bookkeeper fees
Pricing

Simple, honest pricing.

Start free, upgrade when you're ready. No contracts, cancel anytime.

Free
$0
free forever
Get started with the basics. No credit card needed.
  • Up to 10 products
  • 2 vendors
  • Dashboard price alerts
  • Expiry Tracker + dashboard alerts dashboard
  • Log purchases & losses
  • Basic monthly summary
  • MFA + email verification
Get Started Free
Starter
$29
per month · cancel anytime
Everything a store owner needs to track inventory and protect profits — no integrations required.
  • Unlimited products & vendors
  • Live stock tracking
  • Barcode scanner
  • Invoice Vault + PDF OCR scanning
  • Shrinkage & loss logging
  • Dashboard + date range filters
  • Tax write-off PDF report
  • Custom reports & PDF export
  • Watcher AI store advisor
Start Free Trial
★ Most Popular
Pro
$59
per month · cancel anytime
Everything in Starter plus email alerts and automatic bookkeeping — replaces your bookkeeper entirely.
  • Everything in Starter, plus:
  • Email price & stock alerts
  • Email expiry alerts
  • Vendor comparison tool
  • Operating expenses pulled automatically from connected bank
  • QuickBooks Online sync
  • Wave accounting sync
  • Full P&L Tax-Ready Report
  • Bookkeeping health dashboard
  • PDF export for accountant
  • Quarterly and annual reports
Saves $300–500/month in bookkeeper fees
Start Pro Free Trial
Enterprise
$99
per month · full power
The complete stack — POS sync, bookkeeping, and inventory intelligence all running automatically.
  • Everything in Pro, plus:
  • SMS price & expiry alerts + SMS
  • Square POS sync
  • Shopify sync
  • Clover POS sync
  • Auto inventory deduction on every sale
  • Proactive Watcher AI alerts
  • Restock Advisor
  • Multi-user + role-based access
  • Camera invoice scanning (OCR)
  • Expiry Shelf Pull List — PDF export
  • Priority support
Get Enterprise

Free plan available  ·  Pro from $59/mo  ·  No credit card required  ·  Cancel anytime

Built by an Owner, for Owners

We know the pain
because we live it.

★★★★★

"I was losing $400/month to vendor price increases I never caught. A tool like this would've saved me thousands over the past year."

AO
Adewale O.
African Grocery, Houston TX
★★★★★

"I spend 3 hours every Sunday updating my spreadsheet. If this can do it automatically, sign me up yesterday."

MK
Maria K.
Specialty Food Store, Chicago IL
★★★★★

"The tax write-off tracking alone is worth it. I throw away spoiled inventory every week and had no record of it for my accountant."

JB
James B.
Caribbean Market, Brooklyn NY
★★★★★

"I run a small hardware and supply shop. Tracking costs across 4 vendors was a nightmare. RetailWatcher finally gave me one place to see everything."

RT
Raymond T.
Hardware & Supply, Atlanta GA

Ready to Protect
Your Profits?

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